Most sheep farmers in Kenya are losing money they don’t even know they’re losing.
Lambs dying with no cause recorded. Vaccinations missed because there was no reminder. Ewes mated but no one tracked the expected lambing date. Feed costs guessed, not calculated. Sales recorded on paper — or not at all.
If any of that sounds familiar, this system was built for you.
What is the Kenya Sheep Farm Management System?
It is a professional, fully automated farm management workbook — built in Google Sheets and Microsoft Excel — designed specifically for Kenyan sheep farmers raising Dorper and Red Maasai breeds.
It is not a basic record book. It is a complete flock intelligence system with 20 interconnected sheets, over 6,400 automated formulas, a live dashboard, automated alerts, and a full profitability analysis engine. Everything updates automatically as you enter data. No accounting knowledge needed.
What does it do for you?
🐑 Flock Management
Track every sheep with auto-generated IDs, live age calculation, health status colour coding, and reproductive status. The moment you add an animal, it is counted on your dashboard.
❤️ Breeding & Lambing Tracking
Record every mating and the system calculates the expected lambing date automatically (Mating Date + 152 days). An amber alert fires 14 days before the ewe is due. A red alert fires if the date passes with no outcome recorded. Never be caught off-guard by a lambing again.
🐣 Lamb Survival & Growth
Track every lamb from birth weight to weaning. Average Daily Gain (ADG) calculates automatically. Any lamb growing below your target is flagged immediately — before it becomes a financial loss.
💊 Vaccination & Deworming Reminders
Log every treatment with drug name, dosage, and next due date. Overdue vaccinations turn red and trigger an alert on the dashboard. The built-in Kenya vaccination schedule (PPR, Sheep Pox, Foot Rot, dewormers) is included as a ready reference.
💸 Full Financial Tracking
Record every expense by category — feed, labour, medication, vet services, transport. Record every sale with gross revenue, transport deductions, brokerage fees, and net revenue. The Profitability sheet builds a complete income statement automatically: Revenue, Expenses, Gross Profit, ROI %, and Profit per Ewe.
🌊 12-Month Cashflow View
See exactly which months are cash-positive and which are cash-negative — so you can plan animal sales before dry months hit, not after.
💀 Mortality & Loss Tracking
Every death is recorded with cause, age, financial loss estimate, and whether it was preventable. The system tracks your mortality rate and feeds it directly to the dashboard. High preventable death rates are highlighted — because that is money you can recover.
What is included?
- 📊 20 fully built and connected sheets — ready to use from day one
- 📱 Works on Google Sheets and Microsoft Excel — phone, tablet, or laptop
- 📖 Full user manual included — every column, formula, and sheet connection explained in plain language
- 🔔 Automated live dashboard with alerts for lambing, overdue vaccinations, sick animals, and low feed stock
- 🎨 Professional colour-coded design — no extra setup required
The 20 sheets at a glance
- 📊 Dashboard
- ⚙️ Farm Setup
- 🐑 Sheep Register
- 🐏 Flock Structure
- ❤️ Breeding Tracker
- 🐣 Lambing Tracker
- 🌱 Lamb Growth & Weaning
- ⚖️ Weight Tracking
- 🌾 Feed Management
- 📦 Feed Inventory
- 💊 Vaccination & Deworming
- 🏥 Vet & Health Records
- 💀 Mortality Tracker
- 💸 Expenses Tracker
- 📈 Sales & Revenue
- 💰 Profitability Analysis
- 🌊 Cashflow Tracker
- 🏪 Market Prices
- 📇 Supplier Directory
- 📋 Reports
Who is it for?
This system is ideal for sheep farmers running 20 to 500 sheep on semi-intensive, zero-grazing, or rotational grazing systems anywhere in Kenya. It works equally well for farmers who are just starting to formalise their records and for experienced farmers who want a smarter, faster management tool.
No accounting knowledge is needed. No spreadsheet experience is required. If you can fill in a form on your phone, you can use this system.
How does it work after purchase?
You will receive an Access Card with two buttons. Click the first button and Google will ask you to Make a Copy — the workbook saves directly to your own Google Drive. Open the User Manual link on any device. You can be up and running within 15 minutes.
Sheep farming in Kenya is not just about buying and selling animals. It is about lambing rates, survival rates, weight gains, and knowing your true profit per ewe. This system gives you that visibility — clearly, automatically, and from your phone.
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